If you’re an Indian citizen living in Australia—especially in New South Wales, Queensland, or the Northern Territory—applying for a new passport or renewing an old one is easier than you think. The Consulate General of India (CGI), Sydney, along with VFS Global, has a streamlined process in place for handling passport applications. Here’s your complete step-by-step guide.
Overview
| Item | Details |
|---|---|
| Service Type | Indian Passport (New / Renewal / Re-Issue / Lost / Damaged) |
| Applicable Jurisdiction | New South Wales, Queensland, Northern Territory |
| Application Platform | Passport Seva + VFS Global |
| Submission Mode | Postal (mostly) or In-Person (if required) |
| Processing Authority | Consulate General of India, Sydney |
| Average Timeline | 7–21 working days depending on case type and police verification status |
Step 1: Register on the Passport Seva Website
To begin your application:
- Go to https://embassy.passportindia.gov.in
- Register as a new user, selecting “Sydney” as your mission
- Log in and fill out the required application form
- Save and print the completed application form (you’ll need it for submission)
Step 2: Book an Appointment via VFS Global
Once your online form is filled, visit the official partner portal:
- Go to https://services.vfsglobal.com/aus/en/ind
- Click on “Passport Services” and select CGI Sydney
- Choose between postal submission or in-person appointment (biometrics may be needed in select cases)
- Download the appointment slip and courier labels (if using postal)
Step 3: Collect and Prepare Your Documents
Assemble all required documents. Photocopies must be self-attested.
Basic Requirements
- Printed Passport Seva application form
- Current or expired Indian passport (original + copy)
- Valid Australian visa or residency permit
- Proof of address in Australia (utility bill, bank statement, rental agreement)
- 4 passport-sized photos (2×2 inches, white background)
- Copy of any photo ID issued in Australia
- VFS fee payment receipt and courier label
Additional Requirements (if applicable)
- Police report for lost/damaged passport
- Marriage certificate for name change
- Birth certificate for minors
- Parental consent form for minors
- Affidavits for changes in particulars
Step 4: Pay the Application Fees Online
Fees must be paid through the VFS Global portal.
| Service Type | Booklet Size | Approx. Fee (AUD) |
|---|---|---|
| Standard Passport | 36 pages | 115–125 |
| Jumbo Passport | 60 pages | 150–160 |
| Tatkal (Urgent Processing) | 36/60 pages | 270–300 |
| Minor (Under 18) | 36 pages | 100–110 |
| VFS Service Charge | – | 25–30 |
| Courier Charges | – | ~20 |
Fees are indicative and subject to change
Step 5: Submit Your Application
Choose your submission method:
- Postal: Use VFS-provided labels to send your document package to their Sydney processing center
- In-person: Attend your appointment at the VFS center (if biometric data or physical verification is required)
Step 6: Track Your Application
- Use your tracking number at https://services.vfsglobal.com/aus/en/ind
- You’ll receive updates via SMS or email if opted
- Once processed, your passport will be sent by courier
Tips to Avoid Delays
- Ensure all documents are current, clear, and self-attested
- Match your application details exactly with your supporting documents
- Double-check your photograph size and background
- Always keep copies of everything you submit
Contact Information
| Office | Location | Phone | Website |
|---|---|---|---|
| Consulate General of India, Sydney | Sydney, NSW | +61-2-6229-5300 | cgisydney.gov.in |
| VFS Global – CGI Sydney | Sydney, NSW | +61-2-8278-4525 | services.vfsglobal.com/aus/en/ind |
FAQs
Q: Can I renew my passport before it expires?
A: Yes, up to one year before expiry.
Q: Is postal submission available for all applicants?
A: Yes, unless you’re called for in-person biometrics or verification.
Q: How long does it take to process my passport?
A: 7–21 working days depending on verification and service type.
Q: What if my passport is lost or damaged?
A: Submit a police report along with a re-issue application and additional documents.
Q: Can I apply for my child’s passport through CGI Sydney?
A: Yes, with birth certificate, parental consent, and supporting documents.
Conclusion
Applying for an Indian passport through CGI Sydney is efficient and well-supported through the VFS Global platform. Whether you’re renewing, applying for a lost passport, or submitting a first-time application, following the official steps ensures a smooth experience. Prepare your documents carefully, opt for postal submission when available, and track your application through VFS to avoid any stress or delays.
Let me know if you’d like the same format for CGI Melbourne, Canberra, or any specific service like Tatkal processing.